Had to cash a couple of chips at 6:30 a.m — to pull a steel crew forward and keep a curtainwall delivery on the critical path… How are you documenting these favors and timeline shifts so they hold up later — I’m logging calls and deltas in Procore and a one-page decision log, but I’d like an airtight record when we reconcile at the next pay app.
After I “pulled the steel crew forward” on a hospital job, I fired off a same-day recap email titled “Schedule directive — Steel pull‑ahead — 6/30” and asked the GC to reply “acknowledged,” then attached that thread to a Procore Change Event and tagged the schedule activity ID. Those reply timestamps have saved me at pay app; if they won’t bite, I push it as an RFI or field directive so it sits in the contract record. Belt-and-suspenders, but it prevents the he‑said‑she‑said later.
I open a $0 PCO in Procore tied to the revised 3‑week lookahead and attach the call log/screenshots, then CC @GC and ask for a one‑line ‘acknowledged’ — gives you a number to reconcile at pay app. If they hate PCOs, send a brief ‘field directive’ on letterhead and drop a calendar invite with the PCO# so it’s belt‑and‑suspenders.